Privacy policy

Privacy Notice App Challenge FLIR 2025

This privacy notice explains how Flir and Kreativdistrikt S.r.l. (collectively referred to as “we”) process your data when you participate in the App Challenge (the Challenge) organised by Flir.  Please see the Challenge terms and conditions.

• Who is responsible for data processing?

The Flir is the “data controller” with respect to the processing of personal data in relation to the Challenge, which means it has the decision-making power concerning data processing. Processing of your personal data is governed by the Flir’s Regulations on the Protection of Personal Data adopted by the Committee of Ministers on 15 June 2022.

Kreativdistrikt S.r.l. (“KDKT”), A company based in Italy has developed the online Challenge platform. About the processing of personal data within the framework of the Challenge, KDKT is the “data processor”, which means it processes personal data on behalf of Flir. You can find the KDKT privacy policy here.

2. What data do we process and for what purpose?

We process personal data that we receive from you in connection with your participation in the Challenge.

1. a)    Participant administration

We need your name, surname and email address to ensure your participation in and the administration of the Challenge. 

Your name and surname may also be processed if they are provided in a declaration of interests by a prospective judge. In such cases, we may also process additional information related to the declared conflict of interest (see below).

If you participate in the Challenge as a judge or mentor, we also need information about your professional position and, optionally, a photograph. Before being confirmed as a judge, you will be asked to complete a declaration of interest by answering “yes” or “no” to questions about any potential connections with participants, financial interests in a participant’s venture, or public statements made about a participant. If you answer “yes” to any of the questions, you will need to provide the participant’s name. In such cases, we may request additional information from you. Any information received in relation to the declaration of interest will be processed solely for the purpose of assessing your eligibility as a judge.

1. b)   Publication in participant lists

As part of the Challenge documentation, we draw up a list of participants that will also include the judges and mentors. The list will contain your name, surname and e-mail address.

If you do not wish for particular data to be included in the list of participants, please contact us via the emails indicated below.

1. c)  Publication on the Challenge’s website

If you participate in the Challenge as a judge or mentor, we will publish your name, surname, position and photograph on the Challenge website for transparency. 

If you do not wish for particular data to be published, please contact us via the emails indicated below.

1. d)  Use of your e-mail address for transmitting information

After the Challenge, we may use your e-mail address to provide information about other events or activities that may be of interest to you. You can withdraw from receiving e-mails from us at any time by notifying us accordingly by e-mail sent to info@kreativdistrikt.com 

3. What is the legal basis for our processing of your data?

We process your personal data based on your consent.

4. Who has access to your data?

Only those persons within the Flir and KDKT who are responsible for the organisation and administration of the Challenge will have access to your personal data.

The list of participants, along with their affiliations, will also be made available to the prospective judges to enable them to complete the declaration of interest to ensure that all potential conflicts of interest are disclosed before any judging occurs.

If you participate in the Challenge as a judge or mentor, we will publish your name, surname, position and photograph on the Challenge website unless you request us not to publish particular data. This information will be accessible worldwide. 

5. How do we store your personal data? 

Your personal data will be stored electronically on the Flir and KDKT’s servers.

We have put in place measures to protect the security of your personal information, including appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. These measures include encrypted servers, limited access to any databases only for those people who need it and secure backup of all data. 

6. How long will your data be stored?

We will store your personal information for the duration of the preparation, conducting and follow-up of the Challenge. 

Once the Challenge is completed, we will delete your data and only retain your contact details to be able to contact you in the future. 

7. What are your data protection rights?

You have the right to: 

• Request access to your personal information held by us;
• request that we correct incomplete or inaccurate personal information that we hold about you;
• request that we delete or remove your personal information when there is no valid reason for us to keep it;
• object to the processing of your personal information on specific grounds relating to your situation;
• withdraw your consent at any time, in which case, Flir will cease to use your data. However, those copies of the data which have already been used or provided to third parties cannot be withdrawn from circulation.

8. Contacts

If you wish to exercise the above rights or have any queries, concerns, or requests in connection with the way your data is collected and used, please contact Kreativdistrikt by: 

• sending an email to info@kreativdistrikt.com.